Privacy & Data Protection Notice

1. Personal Data We Collect

The library may collect and process the following information:

• Name
• Employee/Student ID
• Email Address
• Windows/Authentication ID
• Library or Campus Location
• User Category (e.g., student, faculty, guest)
• Department or Program
• Membership Start and End Dates
• Fine Amount (if any)
• Supervisor or Reporting Authority
• User Account Creation and Revision Details

2. Purpose of Processing

Your personal data is used for:

• Browsing the library catalog (iOPAC)
• Reserving, borrowing, and returning library items
• Paying fines for lost or overdue items (if applicable)
• Submitting authored articles for others to find and read
• Proposing new materials for the library collection
• Accessing approved third-party content providers (e.g., IEEE)

3. Who Can Access Your Data

Access is restricted to:

• Authorized departments such as Library, IT, Finance, and Management
• Approved service providers and stakeholders for library operations

4. Data Transfers

Your data may be stored or processed outside your country, as needed for service delivery, under strict compliance with applicable data protection laws.

5. Data Security

We use appropriate technical and organizational safeguards to protect your data from unauthorized access, misuse, or loss.

6. Data Retention

Your data is retained only as long as necessary for library services or legal compliance. It is securely deleted once no longer needed.

7. Your Rights

You have the right to:

• Access your personal data
• Request corrections
• Request deletion or restriction of processing (where applicable)

To exercise your rights, please contact the library team at [Insert Contact Email or Helpdesk Info].

8. Consent

By accessing or using the library's online services, including iOPAC, you confirm that you have read this Privacy Notice and agree to the processing of your data as described.